CONTRACT ADMINISTRATION SERVICES

We provide checks and measures within the contract to ensure that the quality of build, timing and cost are all is adhered to – minimizing your risk of budget and time blowouts, and ensuring that what is intended is well understood and built that way.

This is the stage in which your project will be built.

Your architect will be your independent adviser and advocate, liaising on your behalf with builders, consultants and suppliers, to ensure compliance with the spirit and intent of the design of your project.

Contract Administration Services are provided in three distinct stages which are Pre-Construction, Construction and Post-Construction.


STAGE 1 – PRE-CONSTRUCTION SERVICES

This stage includes preparing all the relevant documents that have been considered to establish the cost and the timing of your project. These, including your building contract, are prepared and provided to you and your selected builder for signing. Once signed, the documents become the Contract Documents and your project can begin construction (and your preferred builder now become the Contractor).


STAGE 2 – CONSTRUCTION SERVICES

This is the stage in which your project will be built. You now have a solid building contract in place between you and your Contractor, your Contractor can begin construction on site. 

Or role is to administer the terms of the contract between yourself and your builder to ensure both partie’s rights are upheld and the correct processes are maintained to deliver an extraordinary result.

During the Contract Administration stage our services include:

  1. Arrange and attend site visits to observe the progress of the works
  2. Clarify and answer any questions and issue instructions to the contractor and provide supplementary details as required
  3. Assess, certify and maintain records on cost variations
  4. Assess, certify and maintain records on time variations
  5. Review and assess your builder’s progress claims, and certify for payments

STAGE 3 – POST-CONSTRUCTION SERVICES

You have the keys to your new premises – is it technically finished?

The builder has left the site, but the building will need to adjust and settle in. There may be a few things that are not quite finished or might require adjusting (yes, frustrating!). Your contract is your saving grace.

The Defects Liability Period (written into a good contract) obliges the return of your Contractor to complete, or adjust any items that are considered to be defects to materials or workmanship. We would normally recommend a 12 month Defects Liability Period. This allows your new building time to adjust over most weather conditions and over the variations of four seasons.

Our activities and deliverables during this period would include:

  1. During the Defects Liability Period, instruct the building contractor in regard to incomplete work and rectification of defects
  2. If required, advise you and coordinate the procedure for the rectification of any defective work by others
  3. Assess and determine final completion and issue the final certificate